Description of File

Description of File

Description of file compliant with section 10 of the Personal Data Act (523/1999)

1. Controller
Sanoma Media Finland Oy
Mailing address: P.O. Box 85, FI-00089 Sanoma
Visiting address: Töölönlahdenkatu 2, FI-00100 Helsinki
Business ID: 1515901-4
Phone: 09 1221

2. Contact Person for Matters Related to the Data File 
Name: Aksel Hallama
Tel. +358 400 422 188
E-mail: aksel.hallama@sanoma.fi

3. Name of the Data File
Business contact data file of Sanoma Media Finland Oy

4. Purpose of Processing Data
a. Establishing, managing and maintaining a customer relationship
b. Marketing, selling, managing, implementing and invoicing products and services provided by Sanoma Media Finland Oy
c. Sending customer letters, marketing messages and announcements
d. Opinion polls, market surveys and other research
e. Developing products and services

5. Information Contained in the Data File
a. Business information
- Company name, business ID, industry, address, phone number, number of personnel, turnover range, purchase transactions
b. Personal data
- First and last name, company, phone number, e-mail address, role in the company, information provided by the customer, information concerning the customer relationship, gender, other information related to the individual’s tasks and position in business life
c. Marketing bans

6. Regular Sources of Data
a. Customer’s own disclosure (by phone, via the internet, by e-mail or otherwise)
b. Business and transaction connections with customers and stakeholder organisations
c. Bisnode B2B business registry
d. Contacts added by Sanoma’s employees

7. Regular Disclosure of Data
a. Data in the data file will not, as a rule, be disclosed to third parties without prior consent from the data subject.
b. In addition, Sanoma Media Finland Oy and companies belonging to the same group at the time are entitled to use and disclose data in the data file for justified purposes (such as direct advertising, remote sales and other direct marketing as well as opinion polls and market surveys) in accordance with the Personal Data Act.

8. Transfer of Data Outside the EU or the EEA
a. As a rule, data in the customer data file are not transferred outside the EU/EEA area.

9. Rights of the Data Subject
a. Right to review and demand correction
The data subject has the right to review his/her personal data that has been recorded in the data file. Requests concerning the right to review data must be signed and submitted in writing to the address given in section 1.
If there are errors in the data in the data file, the data subject may submit a request to correct the error to the person responsible for matters concerning the data file provided in section 2.
b. Right to prohibit
The data subject has the right to prohibit the controller from handling personal data for the purpose of direct advertising, remote sales and other direct marketing as well as market surveys and opinion polls and vital record and genealogy.
In prohibition and correction matters, the data subject may contact the customer service by calling 09 1221 or sending mail to the address provided in section 1.

10. Data File Protection Principles
a. Manual material
There is no manual material.
b. Electronically stored data
Only employees who have a professional right to process customer data have a right to use the system containing customer data. Each user has a unique username and password to the system. Passes are used to control access to the facilities. Data are collected into databases, which are protected using firewalls, passwords and other technical methods. The databases and their backups are located in locked facilities and only certain individuals who have been appointed in advance have access to the data.

The description of file can be viewed at the customer service desk (reception) of Sanoma Media Finland Oy, Töölönlahdenkatu 2, 00100 Helsinki.